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Modified: 2026-11-09T05:41:00.000Z

# Estate Jewelry Guide for Executors

Cash 4 Gold & Diamonds in Downtown Los Angeles provides this inventory and records checklist for executors, probate attorneys and estate planners. Keep complete pieces and matching records together before arranging an in-person purchase evaluation. The checklist is organizational information, not legal, tax or probate advice.

Use this checklist to organize inherited jewelry before discussing an in-person purchase evaluation. It is for executors, probate attorneys and estate planners who need a clear record of the pieces being considered.

## How should you make an item-by-item inventory?

Give each piece a simple reference number. Photograph the whole item and any visible markings, and keep the images with that reference. Describe what you can see: a yellow-metal ring, a necklace with colorless stones, a watch with a name on the dial. Mark the metal, stone identity, age or maker as unknown when you do not have supporting information.

Keep complete pieces and detached parts together. Record which box, report or receipt appears to belong to each item, and flag uncertain matches. Do not remove stones or dismantle a watch to fill in an inventory field.

Fields for your private jewelry inventory

| Field | What to record |
| --- | --- |
| Item reference | Your own number, also used for the photographs and document folder. |
| Visible description | Type of piece, visible markings, loose parts and condition notes. |
| Existing records | Receipt, laboratory report, appraisal or repair record, with its date and an uncertain-match note where needed. |
| Keep or discuss | Keep, undecided, or consider for evaluation. Keep this separate from any sale decision. |
| Movement record | Date, item references, person handing over or receiving the pieces, and the receipt or acknowledgement. |

## Which records belong with each piece?

Gather existing purchase receipts, grading reports, repair records and appraisals without changing their wording. Keep the document date and stated purpose visible. Do not enter an old figure as a new offer or treat an unverified family description as a verified material.

Keep this inventory private. Do not post identity documents, estate papers, financial information or storage details in a public enquiry. Ask the professional handling the estate which records and authority are needed before arranging a transaction.

## How do you separate keepsakes from items to evaluate?

Set aside keepsakes and items with unresolved instructions. Make a separate list of the exact pieces you want to discuss with a buyer, including any accessories or detached parts. Review that list before a visit and before considering any offer.

A request for evaluation does not settle who has authority to sell. Resolve that question with the estate's responsible professional. This checklist is organizational information, not legal, tax or probate advice, and is not a formal appraisal.

## How do you arrange an in-person evaluation in Downtown Los Angeles?

Contact Cash 4 Gold & Diamonds at [310-663-1340](<tel:+13106631340>) to describe the pieces and discuss a visit to 617 S. Hill Street, Los Angeles, CA 90014. Hours: Monday–Friday, 11 a.m.–5 p.m. Closed Saturday and Sunday.

Bring the complete pieces and available matching records. Ask what the evaluation covers, how the proposed offer identifies each included item, and what identification or ownership requirements apply. Keep any written offer with your inventory; decide about a sale separately.

Our [estate and inherited jewelry service page](<https://cash4goldanddiamond.com/sell-estate-jewelry-los-angeles/>) explains the buying process. Our diamond buying is limited to natural, cut and polished diamonds; we do not buy lab-grown or rough diamonds. We do not offer loans.

## How can you share this checklist?

Link to this guide when a client or colleague needs a starting point for organizing inherited jewelry. For a question about the business, use our [contact page](<https://cash4goldanddiamond.com/contact-us/>). For media enquiries, see [press and expert contact information](<https://cash4goldanddiamond.com/press/>).

## What should executors know before an evaluation?

### What belongs in a jewelry inventory?

Give each piece a reference number, photograph the whole item and visible markings, and record its visible condition and existing documents. Mark uncertain metal, stone identity, age or maker as unknown.

### Should I remove stones or dismantle a watch?

Keep complete pieces and detached parts together. Do not remove stones or dismantle a watch to fill in an inventory field.

### Does requesting an evaluation establish authority to sell?

No. Resolve authority to sell with the estate’s responsible professional before arranging a transaction. This checklist is not legal, tax or probate advice.

### Should estate and identity documents be posted publicly?

Keep the inventory private. Do not post identity documents, estate papers, financial information or storage details in a public enquiry.

Content updated 2026-11-09.